As we grow as an organization, we’re slowly starting to make use of tools like Google Docs to get business done. Here’s a post over at Astrobetter that delves into one group’s experiences with using Google Docs to write an NSF proposal.
The huge advantage of using Google Docs to write the proposal was that we could all work on the same document at the same time. There was never various versions floating around or emailing comments back and forth that would need to be laboriously incorporated. Instead, we highlighted sentences that we needed to discuss and left notes and comments directly in the text. You can even see the other people’s cursor and selected text so you can either avoid working on the same bit of text at the same time or watch another person’s edits in real time. A couple days before the deadline, we all edited and polished each other’s text. If we weren’t sure about the edit, we highlighted it and the used the sidebar chat to quickly come to a resolution. I think this simultaneous polishing by three different people got us to a high-quality final product extremely efficiently.